Virtual offices are an incredibly popular option for businesses needing a cost-effective alternative to traditional office spaces. They offer a reputable address and a range of support services to increase the professionalism of your operations, but don’t require the significant outlay (and underutilisation) often found with a reserved office.
In this article, we will explore what a virtual office is, the benefits it can offer, and how to set one up with our team at workspace365.
What is a Virtual Office?
A virtual office is a type of office arrangement where businesses are given an official business address, phone number, and a selection of support services, but they do not always require you to be present in the physical office space. The setup provides modern businesses with the professional image and services they need to attract and retain new clients and team members, without the commitment and cost of a physical office. This means teams could work from anywhere in the world via virtual collaboration, but still have access to the benefits of a physical address when required.
Businesses can choose from a range of virtual office services, including mail handling, phone answering services, meeting rooms, day offices, flexi desk’s and business lounges. The idea behind virtual offices is to provide businesses with a full suite of solutions designed to help them thrive and grow at their own pace, from wherever they would like to operate.
What are the Benefits of Virtual Office Services?
Mail-Handling Services
All mail and packages received at the physical address of your virtual office can be forwarded to another elected location, or held on-site for your collection. This is giving businesses a tangible address and ensuring their mail is secure and accessible. The service helps maintain a professional image, even when working from home or a remote location. What’s more, you can enjoy the convenience of having your mail delivered to a central location, reducing the risk of it being lost or stolen.
Phone Answering Services
Another significant benefit of virtual offices is the dedicated phone answering services they provide. A highly trained receptionist will answer calls made to the business’s virtual office phone number, offering a high level of customer service and continuing to project a professional image for the business. Moreover, having a dedicated phone number can help businesses separate their personal and professional lives, improving their overall work-life balance.
Invitations to Networking Events
As virtual offices are typically held in offices with tenants working on-site, they often host networking events to help different businesses network with potential clients or others in their industry. These events are an excellent way to showcase your offerings and make connections, develop your business, leading to new opportunities and directed growth for your organisation. Attending these events can also help you stay up-to-date with industry trends and news, improving overall competitiveness in the marketplace.
Professional Business Address
A virtual office provides businesses with a professional business address without having to physically attend an office space. Having a prestigious address associated with your business can increase trust between potential clients, investors and partners, as they have the impression of a larger, more established business. As such, you can place this address on business cards, letterheads, websites, social media pages and more, helping to improve the credibility and image of your business, especially when you’re a remote worker.
Flexi-Desk & Day Office Usage
Another benefit of a virtual office is access to hot desking and day office usage. This allows individuals and businesses to have a private or shared working space and quiet place to work when virtual collaboration won’t do, without the commitment of a long-term lease. These temporary workspace solutions are particularly useful for those who travel frequently or businesses looking for a more flexible, hybrid working arrangement.
Access to Meeting Rooms & Business Lounges
In addition to hot desking, virtual office users may also have access to meeting rooms and business lounges. Meeting rooms provide businesses with a private and professional space to hold team meetings, presentations, and other events. Business lounges are also communal spaces that offer a relaxed environment for teams to work, network, and collaborate with others in the same space. Access to these additional virtual office services and areas can help businesses create a professional image, attract new customers, and foster a sense of community within the business.
How to Set Up a Virtual Office with workspace365
Setting up a virtual office with workspace365 is easy and straightforward. Make an online enquiry with our Go Virtual plans today for more information.